Booking calendar
Every cart as a row, every rental as a block. Drag to reschedule, filter by type or status, and see six months at a glance.
Fleet operations software
Run the whole fleet
Run the whole fleet
from one screen.
Golf Cart Rental Pro is the rental system for resorts, RV parks and cart rental operators. Bookings, cart assignment, maintenance, payments and the guests riding around your property, all in one place instead of five.
Built for hourly and daily rentals · Card payments included
01
Who runs on it
Resorts and RV parks
Carts parked on the property for guests staying with you, billed by the hour or the day and tied to the site they are staying on.
Rental companies
Independent operators running a fleet inside one park or across several, with their own pricing, their own payments and their own guests.
Marinas and communities
Anywhere a fleet of carts moves people around a property and somebody has to know where every one of them is right now.
The way it usually goes
A whiteboard and
A whiteboard and
somebody’s memory.
Most cart fleets are run on a paper calendar, a card reader that lives in a drawer and one person who knows which cart is where. It works until the Saturday it does not: two guests are promised the same six seater, a cart goes out with a flat battery, and nobody can say what the fleet actually earned last month.
Golf Cart Rental Pro replaces all of it. The calendar, the card machine, the maintenance log, the rental agreement and the guest’s own booking page are one system, so the answer to any question is on a screen instead of in somebody’s head.
02
What you get
Live dispatch map
An illustrated map of your property with a pin on every cart, colour coded by available, out on tour or in for service.
Card payments
Take payment at booking or at the desk, hold a deposit, refund in a click and keep a ledger that ties to every rental.
Guest portal
Guests track their own rental, extend it, add a card and message the desk without picking up the phone.
Booking on your site
A widget that drops into your existing website and sells rentals around the clock, with your rates and your availability.
Fleet and maintenance
Work orders, service history and blocks that keep a cart off the calendar while it is in the shop.
03
A closer look
Booking and dispatch
Know where every cart is,
Know where every cart is,
and where it is going.
The calendar puts every cart on its own row so double booking is something you can see before it happens. Assign a cart in one drag, filter down to a single type, and switch between a day and an hour view when the schedule gets tight.
- Drag to reschedule, with a confirmation step before anything moves
- Unassigned bookings surface in the nav so nothing is forgotten
- Maintenance blocks sit on the calendar so a cart in the shop cannot be sold
Live dispatch
The whole property,
The whole property,
on one map.
The dispatch desk shows your property as an illustrated map with a pin on every cart. Green is staged and ready, amber is out on tour, purple is in service. Beside it sits the list of what is coming back today and what needs attention before it goes out again.
- Returning today, in time order, with the cart number and the guest
- Needs attention flags carts with an open repair
- Available, on tour and in service counted at the top of the screen
Payments
Take the money
Take the money
without leaving the booking.
Charge a card at booking or at the desk, collect a deposit, split a processing fee and refund a payment from the same screen you took it on. Every charge lands in a ledger that reconciles against the rental it belongs to.
- Full amount, a percentage deposit or a fixed amount up front, per cart type
- Partial and full refunds, capped at what is actually left to refund
- Cards on file, so a repeat guest books in seconds
Guest portal
Your guests answer
Your guests answer
their own questions.
Every booking comes with a portal the guest can sign into. They watch the clock on their rental, extend it when the afternoon is going well, keep a card on file and message the desk directly. That is a phone call your staff does not take.
- Live countdown on an active rental, with one tap to extend
- Rental history and receipts, always available
- Two way messaging that lands in your staff inbox
Website booking
Sell rentals while
Sell rentals while
the office is closed.
A booking widget drops into the website you already have. Guests pick a cart, choose their hours, see the real price with fees shown plainly, accept your rental agreement and pay by card. The booking appears on your calendar before they have left the page.
- Live availability, so a cart cannot be sold twice
- Rental agreement accepted before payment, recorded against the booking
- Availability is rechecked at the moment of payment, not just at quote
Reports
Find out what the fleet
Find out what the fleet
actually earned.
Revenue over time, revenue share by cart type, outstanding balances, fleet utilisation and your busiest carts. Pick a date range, read the answer, export the CSV if your accountant wants it in a spreadsheet.
- Utilisation per cart, so you know which units to buy more of
- Outstanding balance by cart type, so nothing goes uncollected
- CSV export on every report
04
And the rest of it
The parts nobody puts on a feature list, which are the parts you use every day.
- Customer records with rental history
- Two way guest messaging
- Condition reports at checkout and return
- Damage notes and photos on the booking
- Identification document capture
- Rental agreements and waivers
- Required document acceptance before payment
- Email templates for every booking event
- SMS notifications and blasts
- Cart types with per type pricing
- Hourly, daily and flat rate pricing
- Security deposits per cart type
- Maintenance work orders and costs
- Staff roles and permissions
- Audit log of who changed what
- REST API with revocable keys
- Reservation system sync
- Works on the phone at the cart barn
05
In service
Salty Karts runs its Galveston fleet on Golf Cart Rental Pro, taking bookings and card payments through its own website.
Salty KartsJamaica Beach, Galveston, Texas
Book a demo
See it running your fleet.
Half an hour on a call. We will set it up with your carts, your rates and your property, and you can decide whether it beats the whiteboard.